Calling all Volunteers!

The Trivia Night & Auction is our main fundraiser and there are many opportunities for you to use your talents, ideas, and time.

Before the event, we need help securing items for the auction, finding sponsors, contacting drink vendors, preparing trivia, publicizing the event, and writing the event program, just to name a few.

On event day, we can always use more people to help with transporting items; setting up tables and chairs; distributing and collecting trivia sheets; coordinating check-in, check-out, item distribution; and clean-up. We are also looking for volunteers to help tend the bar and help with raffle ticket sales.

Whether you have one hour or ten, we need you! Contact Jen Anderson or a committee chair and we will find a place for you!

Trivia Night & Auction Committee Descriptions

Event Coordinator and Procurement

Responsible for: Soliciting, collecting, tracking, and organizing items for the auction

Team size: As many as possible

Chair: Jen Anderson

Sponsorships

Responsible for: Securing larger corporate donations and ensuring donors receive items/services appropriate to their giving level

Team size: Three to five

Chair: Kirsten Martin

Auction Management

Responsible for: Item check-in and number assignment; item display; bidding rule enforcement; closing silent auctions/collecting bid sheets; ensuring patrons receive the items they won (including any certificates); money collection

Team size: Ten to fifteen

Chairs: Kelli Love & Judy Mack

Trivia

Responsible for: Providing questions and answers, finding judges, distributing and collecting trivia sheets the night of the event, keeping score

Team Size: Eight to ten

Chairs: Ramona Eads & Jacque Grout

Facilities Management

Responsible for: Event set-up and clean-up; equipment rental (tables, chairs). Decoration for this event is minimal.

Team size: Five to ten

Chairs: Sandy Shackelford & Sarah Barber

Transportation

Responsible for: Safe transport of auction items from storage site(s) to Katy Cavins on event day

Team size: Five to ten

Chair: Laura Robison

Reservations

Responsible for: Ticket sales and distribution, VIP arrangements, guest check-in at the auction, number of event attendees

Team size: Three to five

Chair: Jill Spinnie

Publication/Printing

Responsible for: Pre-print production of the booklet; includes cover and ticket design, writing item descriptions, layout (including ads) and assembly; hiring a printer, managing printing of booklets and tickets

Team size: Two or three, with possible team of volunteers to assemble

Chair: Melanie Hoerner

Publicity

Responsible for: All communication to parents and business leaders (writing and distribution); event advertising/publicity which includes inviting VIP‘s; follow-up communications (thank you‘s/tax deductible letters)

Team size: One or two

Chairs: Jane Stone & Sarah Gossett

Class Baskets

Responsible for: Helping room parents select themes, solicit items from parents, coordinate with teachers and assemble baskets (if needed)

Team size: One or two, plus volunteers to assemble baskets

Chair: Heather Runnette

Raffle

Responsible for: Publicizing raffle, selecting items to raffle, selling tickets, conducting raffle, notifying raffle winners

Team size: Three

Chair: OPEN