2006-07 Moye PTO

General Membership Meeting Minutes

December 12, 2006

1. Meeting called to order at 7:02pm by President Kathy Smitherman, in the library.

2. Minutes from the November meeting were read, Kerry Scinta moved to accept the minutes, and the motion was seconded and approved.

3. The Treasurer’s Report was presented. Jane Becker moved to approve the report, it was seconded and the report was approved.

4. Teresa Pridmore’s resignation letter for the position of PTO Treasurer was submitted.  It was announced that Tammy Shirtz will accept the nomination to fill that position.  No further nominations were presented.  A vote to elect a new treasurer will be held at the January meeting, absentee ballots will be available in the front office.

5. Committee Reports
• Cold Hands, Warm Hearts – The donation Tree in the lobby is getting full, we’ve had a great response to this charity effort!
• Teacher’s Wish Tree – Is located in the library, and many items have already been chosen.
• Santa’s Cottage – Is going well due to all the help we have had from volunteers and splitting the classes.
• Spirit Sales – Has made about $100.00 in profit.  It was proposed that we make this a “profit” event in the coming year.  There will be one more sale in the spring.
• Read and Run Marathon – Has had 205 entries turned in for this event.
• 4th Grade Musical – Has received 58 pre-orders for the DVDs of the musical at $8.00 each, and will make additional copies available for purchase at a price of $12.00 each. 

6. 501c3 Update – We are looking into going through this on our own in order to maintain internal control of our PTO.  A committee will be formed to review and propose adjustments to our current bylaws in order to assure compliance with the 501c3 requirements.  We are looking for volunteers to help with this process and to assist in filing the necessary forms.  We are also looking for any of our members who have accounting experience who would like to assist us in these matters.

7. Budget Review – The budget was presented and each item was examined.  Many items were discussed, debated, and conferred upon.  The budget was eventually finalized and Melissa Dreyer moved to approve it; all in attendance agreed, and the budget was accepted.

8. New Business
• We will be skipping the January newsletter since there are no events left for 2006.
• The next board meeting will be held by e-mail.

Meeting was adjourned at 8:28pm.